How Outdated Print Management System Is Silently Hurting Your Bottom Line

Summary: Is your outdated print management solution draining profits? Legacy systems can’t meet modern print demands, causing you to fall behind in the market. If you are not sure if it’s time to upgrade? This blog will help you understand why a system upgrade could be your most profitable move till date.

If slow order processing, frequent errors, financial loss, and system downtimes are becoming a recurring issue - your outdated print management software might be draining your print business more than you realize.

Research shows that outdated systems are holding back 90% of businesses, preventing them from adopting advanced technologies that drive scalability and operational efficiency.

As the printing industry is evolving faster than ever and more innovations are being introduced regularly, sticking to manual methods for running a print business is no longer relevant. New-age printers need to break free from these ordinary approaches and adopt modernized print shop management software to meet the changing demands of customers.

In this blog, we will delve into how reliance on legacy print systems can negatively impact your print business and the top reasons for upgrading to an advanced printing system.

Drawbacks of Using Outdated Print Management Systems

Outdated print systems can not only slow down your print business but also hinder your profitability and competitiveness. Let’s explore how relying on legacy print systems can negatively impact your print business growth.

1. Higher Operational Costs

A legacy printing system typically includes manual order processing, spreadsheet-based management, basic e-commerce platforms without print-specific features, and more. On the other hand, you can create a win-win situation with print automation for both printers and customers. This is because, it reduces the operational costs due to frequent system maintenance, excessive time consumption on repetitive tasks, and material wastage due to reprints, thus ensures highly satisfied customers.

2. Slower Turnaround Times

Manual print operations for repetitive tasks, such as order processing, print proofing, job routing, production management, and order tracking are often time-consuming and lead to delays in fulfillment. These tasks make it difficult for printers to meet tight deadlines, which results in slower turnaround times, dissatisfied customers, and ultimately loss of revenue for businesses.

3. Poor Customer Experience

Ordinary e-commerce websites lack features like user-friendly interfaces, print-specific design tools, pre-defined templates, precise price calculators, 3D visualizers, proofing tools, and order-tracking systems. The absence of a customer-centric personalized print software can hurt the user experience and drive potential print buyers to competitors that provide enhanced print ordering tools.

4. Limited Business Scalability

Antiquated print systems are developed to have limited capabilities and are often not compatible to be integrated with external applications. As the demand for print increases in terms of volume and versatility, i.e. increased orders or expansion into new markets, the ordinary print management system does not provide much scalability and flexibility to adapt to this new change.

5. Security & Compliance Risks

Print shop management systems that are not updated regularly increase the chances of exposure to vulnerabilities like security threats, data breaches, information theft, and legal liability. Unpatched printing software can cause serious security and compliance risks for print businesses, leading to reduced customer trust and financial loss in the long run.

6. Missed Digital Opportunities

In today’s competitive printing world, printers need to re-evaluate their software stack to ensure you don’t miss out on digital opportunities to enhance customer convenience, grow your business, and stay competitive. These opportunities include the adoption of web-to-print storefronts, automated workflows, digital marketing tools, valuable data insights on sales performance, multichannel selling, and more.

In the next section, let's discuss how a top-notch custom web to print solution can level up print businesses with its print-specific capabilities, enabling new-age printers to win more customers and gain a competitive edge.

Why You Should Upgrade to a Modern Print Management Software

Upgrading to a modern web-to-print system is a necessity for printers in today’s dynamic print landscape. Let’s understand how this trailblazing system can help modern printers solve the challenges faced using outdated print management software and transform print operations.

1. Start to End Print Workflow Automation

A modern web to print software can effortlessly automate print workflows from order intake to final delivery, enabling new-age printers to speed up tasks, and achieve higher efficiency and profitability. This high-tech print workflow automation software streamlines print workflows, reduces manual intervention, minimizes costly errors, and helps your team focus on other value-added tasks.

2. Enhanced Customer Experiences

In today’s digital world, more than half of consumers are ready to pay extra to businesses that offer better online convenience and enhanced customer experience. The modern web-to-print storefront offers superior online experiences by enabling print buyers to easily browse products, personalize designs, proof prints, get instant quotes, place orders, and track them.

3. Streamlined Print Operations and Scalability

Web-to-print-based online print management software are built to easily integrate with existing and third-party applications like CRM, ERP, MIS, supplier, marketing, accounting, and more. It helps printers streamline print operations, unify data in a centralized platform, and scale the business without worrying about the system’s adaptability.

4. Optimized Overall Cost Management

Online print software built with W2P technology offers print-specific capabilities to reduce overhead costs, optimize resource utilization, and optimize the overall cost management of a business. From end-to-end print automation, digital proofing, reporting & analytics, to print-on-demand, W2P systems enable printers to plan, analyze, and take actionable steps for staying profitable.

5. Strengthened Security of Your Print Business

Modern online print system provides advanced solution security that ensures the sensitive information assets of your print business are protected from serious vulnerabilities. It follows strong compliance standards for data and privacy security, offers data backup and recovery options, role-based access to systems, malware & spam protection, and more.

Why It’s Time to Take ActionWith the increasing adoption of digital printing technologies by modern print businesses, it is evident that W2P technology is more than just a trend for print businesses – it's a progressive innovation that is currently in great demand and will continue to be relevant in the future.If you have made it this far, you are already equipped with insights into the drawbacks of outdated print systems and why implementing a modern print management system is a must. Now it’s time to leverage advanced web-to-print software like the ones offered by OnPrintShop and watch your print business soar.Why wait? Request a personalized demo with OnPrintShop today and upgrade to a futuristic web-to-print system.