Experience AI-Powered Web-to-Print Features Designed to Get Tasks Done Faster - Learn more

Back to Blog Page

How to Manage Bulk Orders and Customizations with an Order Management System in Print Industry

Blog | 11 Oct 2024
Impact of OMS on Managing Bulk Orders and Customization

Summary: A powerful order management system is the ultimate way to manage bulk orders and provide seamless customization to your customers. In this thought-provoking blog, we will be discussing the challenges faced by modern printers and how an OMS can streamline bulk order management. Read on!

Buying bulk print orders is a popular practice among many industries including retail & e-commerce, education, food & hospitality, real estate, advertising and marketing.

Infact, research states that bulk ordering is highly profitable for customers as it can help them to save up to 20-83% of their overall purchasing cost.

Since the demand for bulk orders is more, its a great opportunity for print businesses to grow in this sector. But wait! It isn't that easy. The major challenge is in providing these orders as per the unique customization requirements of customers.

Don't worry! For print businesses adopting an automation-driven system, customizing large-quantity orders is a piece of cake. It can help you to effortlessly process a large volume of orders and meet specific customization requirements efficiently.

In this blog, we will delve into how an innovative order management system enables print business owners to manage bulk orders and customization like a pro! Let's begin.

On this Page
  1. What are the Challenges Faced by Printers when Handling Bulk Orders?
  2. What are the Limitations of Traditional Order Management Methods?
  3. Key Features of an OMS for Managing Bulk Orders and Customization
  4. Benefits of Implementing a Bulk Order Management System for Printers
  5. How an OMS Streamlines Bulk Order Management and Customization?
  6. Success Story of Print Company Using Order Management System
  7. Wrapping It Up!

What are the Challenges Faced by Printers when Handling Bulk Orders?

Although offering large-volume orders can be easy and profitable, printers go through certain challenges when offering them. Let us discover some of these must-know challenges.

Challenges Printers Face When Handling Bulk Orders

Issues in Scalability when Handling Bulk Orders

The most common challenge that occurs when managing bulk orders is the inability to scale as per the huge demand for prints. As the demand increases, printers find it challenging to meet strict deadlines, manage inventory levels, deal with ineffective pricing strategies and ensure customer satisfaction.

High Design Customization Requirements

Print businesses find it complex to ensure that each order is personalized as per customer preferences with unique aspects like color, size and type. Maintaining brand consistency across prints is equally important as any error in designs may lead to wastage of time and valuable resources.

Maintaining Quality Control of Large-Volume Orders

When dealing with these types of orders, printers find it challenging to maintain consistent quality across products and detect inaccuracies in prints. Traditional systems make it a tedious task to ensure each product meet the required standards with appropriate color, resolution and material quantity.

Production Bottlenecks Affecting Turnaround Times

Printers face challenges like overloading of equipment & production lines, causing frequent breakdowns and delays in generating print output. Also, coordination issues between different production stages like designing, printing, finishing, and packaging can result in slower turnaround times.

Print Order Fulfillment and Logistics

Large-scale distribution poses several challenges in maintaining logistics and fulfillment operations, which leads to errors and delays in order delivery. These operations include managing inventory levels, coordinating with multiple shipping carriers, consolidating orders to minimize costs, distributing them to multiple locations and tracking the status of orders.

Discover how an oms for bulk orders and customization can double your profits

What are the Limitations of Traditional Order Management Methods?

Traditional or outdated order management methods have certain limitations that hinder the print business productivity. Let’s discuss what these include -

Manual Print Order Processing Issues

Since manual order processing does not have a centralized system, it causes several complexities when handling large print quantities.

Operations like order management, resources allocation, quality control, secure packaging, shipment and order tracking become tedious without an automated system in place.

Moreover, the manual print order processes involved in traditional order management methods are time-consuming, prone to significant errors and can result in delivering poor customer experiences.

Challenges in Design Customization Management

Print businesses utilizing a traditional approach do not have an automated system, and hence they have to customize the designs of these bulk orders one-by-one.

This process is not only repetitive but can also require significant time from your staff, which could otherwise be spent on more critical tasks.

Additionally, the limited personalization options like manual processes for file entry and inability to keep track of unique specifications, design customization management becomes difficult for print businesses.

Key Features of an OMS for Managing Bulk Orders and Customization

If you are considering opting for a print order management system that can help you to handle bulk orders and offer advanced customization to your customers, this section is a must-read for you.

Essential Features of a Print Order Management System

Bulk Ordering & Product Personalization Tool

Look for a print management software for handling bulk orders with the feature of enabling the handling of large quantities of print orders while still enabling product personalization for your customers. Consider a robust system that can help you to automate the customization of each printed product, maintain consistency across all items and ensure adherence to the client's branding requirements.

Centralized Digital Asset Management & Version Control

The second most important feature in a print order management system is advanced digital asset management to handle digital files such as images and templates via centralized storage. Also, version control of design files, permission & access control, and a user-friendly interface to upload, can help printers to further utilize the digital files for printing.

Advanced Design Templates & Typesetting Management

Mass personalization of templates and typesetting management are a must-have feature in a software built for bulk order management. These functionalities can simplify data inputting for customers, automate the typesetting process and enable the personalization of multiple templates at once, thus increasing the convenience of designing bulk orders.

Tools for Seamlessly Managing the Bulk Pricing of Products

Consider a system that allows printers to manage or update the cost of prints that customers purchase in bulk quantity, enabling you to save time. Look for features like a filter option to set the prices of products based on aspects like category, quantity, and increase/decrease of fix value or percentage.

Benefits of Implementing a Bulk Order Management System for Printers

Implementing an order management system is necessary due to the numerous benefits it offers. Let’s know the top three benefits this implementation offers for printers and how exactly it helps them to serve customers that demand large-scale orders with unique personalization.

Benefits of Using an Order Management System for Print Businesses

Improved Operational Efficiency of Print Business

New age printers can utilize an automation-driven OMS system to streamline the processing of a large volume of orders. With the system’s capability to centralize data and operations, print businesses can maintain consistency across all prints, reduce manual errors, achieve faster turnaround times, and optimize overall operational efficiency.

Enhanced Customer Experience and Satisfaction

An innovative system can enhance the online ordering experience for your customers by letting them track the status of bulk orders, enabling you to offer personalized communications based on their online activities and provide excellent customer support. By offering real-time order tracking and access to order history, the system provides your customers with transparency on order details, thus enhancing customer loyalty.

Automated Inventory and Workflow Management

An advanced workflow automation software with bulk order management capabilities can help print business owners to automate their print workflow from start to end, manage inventory levels effectively and get detailed analytics of each order. This functionality can enable them to automate order routing & processing, get complete visibility into inventory levels, view actionable data for identifying trends and making better business decisons.

How an OMS Streamlines Bulk Order Management and Customization?

Implementing an automation-driven order management software for printers can streamline the handling of large-quantity orders and optimize business productivity. Let’s know how to manage bulk orders with an order management system.

How an OMS Simplifies Bulk Order Management

Automated Processing of Bulk Orders

It automates the entire order processing workflow from start to finish by enabling print businesses to work simultaneously on multiple orders through a centralized platform.
This automated ordering system helps to streamline the management of large-quantity orders from multiple sales channels, eliminating the risk of errors and ensuring quick order processing.

AI-Driven Design Customization Capabilities

The print management system streamlines the customization of bulk orders with its intelligent AI capabilities, enabling print businesses to instantly generate product content and images that caters to customers demands.

The advanced functionalities in this automation-powered system for storing customer preferences, offering customers with pre-design templates, background removing capability, and options for adding text or images further simplifies the print designing process.

Bulk Orders Scheduling and Prioritization

A robust OMS system simplifies the process of scheduling large-volume orders, prioritizing their production based on their deadlines, urgency levels and complexity.
This automation powered capability reduces the hassle of missed deadlines, enabling print businesses to allocate their resources effectively, minimize the delays in production and achieve faster turnaround times.

Split Shipping of Bulk Orders to Multiple Locations

Print businesses can utilize this modern system to allow split shipping of bulk orders for corporate clients and franchises, providing flexibility of quantity and locations.
It means you can enable your clients to divide their bulk orders containing marketing materials or other print products into multiple shipments and choose them to be delivered to multiple locations of their choice.

Real-Time Tracking and Reporting of Orders

Although tracking a large volume of orders can be quite challenging, the right tools and strategies can help print businesses to make informed decisions, ensure timely order delivery and achieve satisfied customers.

Functionalities like providing unique tracking numbers for each order and a unified dashboard for showcasing the status of orders, can simplify complicated data and present it in the form of reports for effortless tracking.

Manage Bulk Orders and Offer Customization with Ease

Success Story of Print Company Using Order Management System

A client of OnPrintShop, Best Printing USA achieved 130% increase in online orders & sales, and 80% reduction in manual order management.

OnPrintShop enabled automation-driven order management system for the print company to easily manage bulk orders and offer high-end design personalization to their customers.

OnPrintShop transformed the operations of Best Printing USA by boosting orders & sales, reducing human dependency in order management, enhancing customer experience and optimizing cost- efficiency for each order.

Wrapping it Up!In the highly competitive printing industry, adopting an advanced print order management system is a smart business move. This shift can help new age printers to meet the growing customer demand for bulk orders and design personalization.W2P-driven order management software provider like OnPrintShop, enables printers to get a 360- degree view of their orders, streamline the processing of bulk orders, and offer next-level customization capability for customers.If you are a print business owner looking for a systematic approach to offer large-scale orders with customizations, now's the time to take action!Schedule a demo with OnPrintShop today to experience how a robust print order management system can help you achieve 2x business growth, profitability and elevate customer experience like never before.

FAQs

Can a Print Order Management System integrate with other software systems?Accordion Arrow

How do I choose the right Print Order Management System for my business?Accordion Arrow

Is a Print Order Management System scalable to handle growing order volumes?Accordion Arrow

Share This Blog

FacebookTwitterLinkedInMail
Drive More Sales with #1 Web to Print Software.

Fill out the form to get personalized demo now.

By submitting this form, you agree to our Privacy Policy

Discover Unending Market Insights on W2P as an Industry, the Future of Print Commerce and Print Innovation